Proposals That Convert Part 2 + 5 Must-Have Clauses for Your Hotel Contract

Transitioning from wedding florals to working with hotels can be both exciting and challenging. One of the key differences lies in how you prepare proposals and contracts for hotels. In our latest podcast episode, “Proposals That Convert Part 2 + 5 Must-Have Clauses for Your Hotel Contract,” we delve into the specifics of creating effective proposals and solid contracts that protect both you and the hotel.

Creating Proposals for Hotels

When creating a proposal that converts for a hotel, the focus is on high-level details. The hotel will specify their needs, such as the number of elevator bank arrangements, cocktail table arrangements, in-room dining roses, and restaurant florals. Your proposal should clearly outline what you will provide and the associated costs. The specifics of your floral design and sourcing are up to you.

Hotels want to know that you will follow through on what you promised. They don’t need to know the details of how you order flowers, only that you will deliver what you agreed upon. This allows for flexibility and ensures you can adapt to weekly or monthly changes, such as holidays or local events.

5 Must-Have Clauses for Your Hotel Contract

1. Exclusivity Clause: Ensure you are the only florist the hotel partners with. This maintains the integrity of both your brand and the hotel’s brand.
2. Intellectual Property: Clearly state that all designs and florals you provide remain your property. This protects your creative work.
3. Artistic Release: Include a clause that ensures you are credited in any media coverage featuring your floral designs. This builds your brand identity and equity.
4. Cancellation/Rescheduling/No Show Clause: Protect yourself in case of changes in hotel management or if they decide to switch florists. This clause covers these scenarios.
5. Impossibility Clause: Account for unforeseen events such as pandemics, natural disasters, or other acts of God. This clause outlines next steps and provides a sense of relief for both parties.

For a deeper dive into these clauses, check out our other podcast dedicated to this topic.

Want more tips on how to land hotel contracts? Check this out!

Final Thoughts

Keep your proposals straightforward and to the point. Ensure your contracts not only protect you but also provide clear guidelines for the hotel. For more insights and detailed advice, listen to the full episode of “Proposals That Convert Part 2 + 5 Must-Have Clauses for Your Hotel Contract”

Already a florist but wanting to learn more about working with luxury hotels and creating consistent income? Check out our free masterclass!

Keep blooming, Franceska

PS: Did you know I have a book on how to work with hotels? It’s a bestseller, and you can buy it here on Amazon.